SGX proposes rule change on shareholder meetings
SINGAPORE: Listed companies may soon need to start making efforts to facilitate general meetings within 21 days of shareholders delivering a requisition notice, under a change proposed by the Singapore Exchange Regulation (SGX RegCo).

If the company disputes the validity of the requisition notice, it must apply for a court ruling within the same timeline, the regulatory arm of Singapore Exchange (SGX) said on April 23.

This proposed change to listing rules is aimed at improving board-shareholder engagements and helping shareholders exercise their rights, said SGX RegCo chief executive Tan Boon Gin.

“If investors have a stronger say, companies will be more motivated to consider their interests by improving both operational performance and shareholder returns. By enabling the convening of general meetings, we empower shareholders to drive change and exercise market discipline,” he said.

Currently, the listing rules do not impose any specific obligations on issuers when their shareholders have requisitioned a general meeting.

Tan said: “Shareholder-requisitioned meetings are a key channel for shareholders to seek and obtain support of their proposals for companies. This may be particularly important if what they want differs from the current board and management’s thinking.”

The proposed rule change on shareholder-requisitioned meetings is also part of SGX’s “value-focus” approach to improve the state of the securities market in Singapore by encouraging market discipline, he said.

Any requisition notice must meet requirements set out by the Companies Act, including that the requisitionists must hold at least 10% of the total number of paid-up shares.

The requisition notice should also minimally have the names and shareholdings of the requisitionists, and a description of the resolutions that they propose should be tabled at the meeting.

When a company board gets such a requisition notice calling for a meeting, it should immediately inform shareholders using SGXNet, the platform for listed companies to upload announcements.

Any other subsequent material developments, which include applications filed to court, should be immediately announced, SGX RegCo said.

It added that companies should also help requisitionists in other ways, such as sending the shareholders documents and securing board attendance at the meeting.

SGX RegCo has put together a consultation paper on the proposed new rules and is calling those interested to comment.

The proposed changes come after a regulator’s column in 2023 that called on boards and shareholders to ensure that the interests of shareholders are protected.

Tan said the column followed a series of cases where SGX RegCo saw shareholders facing challenges in trying to requisition meetings.

“What we saw was two things – the first was that shareholders faced some technical or administrative sort of difficulties in being able to hold these meetings. (The second) was that the companies would raise some sort of technical objections to the holding of these meetings.

“What this resulted in were very long-drawn-out affairs, which I think is really in nobody’s interest,” he said.

“It leads to a protracted situation where there’s a lot of cost involved and uncertainty for the shareholders. It also distracts management and the board in their running of the company.

“All in, it’s not a good state of affairs, and what we’re hoping to do is introduce measures that will enable a meeting to take place so that shareholders can exercise their rights. Everyone can vote, and then the company can move on,” he added.

For example, Kitchen Culture – now called SDAI – rejected a requisition to remove five directors in 2022.

But the requisitioning shareholders held an EGM and approved the appointment of five new directors. Kitchen Culture’s existing board denied the validity of the meeting and its resolutions.

Other recent requisitioned meetings include one by Sabana Industrial Real Estate Investment Trust, whose manager said it intends to convene the EGM on or before May 25.

Cord-blood bank Cordlife, which is at the centre of a probe after thousands of cord blood units were damaged, also received requisition notices to hold meetings to remove directors in March.

Industry experts said the proposals will help shareholders’ voices to be heard. — The Straits Times/ANN
Corporate News,ShareholderRights,SGXRegCo,GeneralMeetings,BoardEngagement,MarketDiscipline,InvestorVoice,EGM
Listed companies may soon need to start making efforts to facilitate general meetings within 21 days of shareholders delivering a requisition notice, under a change proposed by the Singapore Exchange Regulation (SGX RegCo).